Ready-to-Print Papers

Steps to Follow for TIPTEKNO 2022 Ready-to-Print Papers:

After your paper has been revised according to the comments of the referees, the Ready-to-Print version of it should be re-uploaded to the Easychair system. In order for accepted papers to be published in IEEE Xplore, the following rules must be followed. Papers prepared outside of the following rules will not be published in IEEE Xplorer, even if they are presented at the congress, as they will not be accepted by IEEE in terms of the format. For this reason, it is necessary to fully implement the following steps.

FORMATTING RULES for PROCEEDINGS

  1. For the Paper Format, the ready-to-print paper format given on the Congress website must be followed. (This is very important and inappropriate papers will not be indexed by IEEE.)
  2. Title part of the Turkish Papers should be written in two languages, first in Turkish and then in English. In English papers, it is sufficient to have only the English title.
  3. Paper titles and author names should not be italicized, paper boundaries and margins should not be modified, guidelines provided in the final paper format files that is posted to the website should be followed for section headings, figure captions and table headers.
  4. For the Abstract, the Turkish abstract and keywords starting with “Özetçe” should be given first, followed by the English abstract starting with “Abstract” and the English keywords “Keywords”. Special symbols, special characters and mathematical expressions should not be used in the Özetçe, Abstract and Title of the Paper. In English papers, it is sufficient to have an English Abstract only.
  5. IEEE referencing styles should be followed when listing the references.
  6. Papers should not have page numbers.
  7. The length of the paper should never exceed 4 pages, including everything.
  8. The IEEE copyright notice must definitely be on the bottom left of the first page for the papers that are prepared in two columns. (The appropriate expression should be chosen.)
    • The copyright notice to be used in the notices of all authors employed by the US government: “U.S. Government work not protected by U.S. copyright”
    • The copyright notice to be used in the papers of all authors employed by the UK, Canadian and Australian governments: “978-1-6654-5432-2/22/$31.00 ©2022 Crown” 
    • The copyright notice to be used in the notices of all authors employed by the European Union: “978-1-6654-5432-2/22/$31.00 ©2022 European Union”
    • Copyright notice to be used in all other authors’ papers: “978-1-6654-5432-2/22/$31.00 ©2022 IEEE”

REGISTRATION RULES

  1. In order for the papers presented within the scope of TIPTEKNO 2022 to be published on IEEE Xplore (https://ieeexplore.ieee.org/), each paper must be registered and presented during the conference. Two papers can be registered with one registration fee. Re-registration is required for the third paper.
  2. In order for the papers to be published on IEEE Xplore, a 22 USD fee should be paid separately for each paper while registering. This fee is requested by IEEE, and directly transferred to IEEE.

PDF eXpress RULES

  1. You need to convert your paper, which was prepared according to the referee’s comments, into PDF format and re-upload it to the Easychair system under the same paper number. To convert to PDF format, PDF eXpress must be used and be approved by it.
  2. To perform the PDF eXpress check;
    • Go to https://ieee-pdf-express.org/
    •  If you are using PDF eXpress for the first time:
      1. Click on “New users – click here”.
      2. Enter 56568X for the “Conference ID, enter your e-mail address and a password of your choice. Enter any other requested information.
      3. Check the correctness of the contact information and press the “Submit” button.
      4. You will receive an e-mail regarding successful account registration.
    • If you have used PDF eXpress for another conference before:
      1. Enter 56568X for the “Conference ID. Enter your e-mail address and a password that is used before.
      2. Click “Login” and you will see an error message asking you to create an account. Click the “Continue” link. By entering your e-mail and password, you will have activated your old account for this conference.
    • Click on the “Create New Title” link for each new paper.
    • Enter the requested information about the paper.
    • Click the “Submit PDF for checking” link. Upload the PDF version of your ready-to-print paper from the dialog that appears.
    • You will receive an e-mail informing you whether your uploaded paper has passed the PDF eXpress test.
    • Additionally, you need to press the “Approve for Collection” button if the process is completed successfully, and “PDF Passed PDF Check” status is displayed on the screen. Please see the figure below for a sample demonstration.
    • Finally, you need to re-upload your ready-to-print papers created with PDF eXpress using the “Update File” link in the Easychair system.

N.B. The IEEE copyright notice on the first page must be added before the final version of the notice is uploaded to PDF eXpress.

  1. Papers approved by PDF eXpress must be uploaded via the EasyChair system without changing the file name given by PDF eXpress.
  2. IEEE PDF eXpress process must only be done once for the final version of the paper after the final checks is completed. The PDF eXpress process must not be repeated. Thus, after making sure that you have completed all the checks on your paper, you must only do the PDF eXpress process only once.

IEEE COPYRIGHT RULES

  1. Additionally, IEEE electronic copyright form must be filled separately for each paper accepted within the scope of TIPTEKNO 2022. The IEEE electronic copyright form entry for TIPTEKNO 2022 is located below.

Important Note: The IEEE e-copyright form must be filled out separately for each paper. If two or more papers of an author are accepted, this process should be done separately for each paper and then be submitted.

– TITLE OF PAPER: The English name of the proceeding should be written in this section (For Turkish proceedings, only English Title should be written).

– LIST OF AUTHORS: Authors should be written in the order as they appear in the paper.

– ARTICLE ID: Must be the same with the proceeding number appointed by the Easychair system. You should not add “0” as a prefix to the proceeding number. You should not enter the PID generated by the PDF eXpress here. Sample Proceeding ID: 11

– AUTHORS MAILS: Author e-mail addresses must be entered with commas between them.

  1. You can also access the procedures to be done on the IEEE e-copyright web page where authors are redirected via this link.
  2. IEEE e-Copyright procedure must be done only once for each paper. The procedure must not be repeated.
  3. IEEE e-Copyright process for TIPTEKNO 2022 must be started by filling out the form at the bottom of https://tiptekno.net/2022/paper-submission/ page considering the above rules:

Basıma Hazır Bildiri Format Dosyaları:
Tiptekno’22 LaTeX Bildiri Formatı
Tiptekno’22 Word Bildiri Formatı
Tiptekno’22 PDF Bildiri Formatı

Final Paper Format Files:
Tiptekno’22 LaTeX Sample
Tiptekno’22 Word Sample
Tiptekno’22 PDF Sample
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